Thank you for letting us know that troop {troopNumber} plans on disbanding. The following information will be emailed to you.
Please keep in mind that the current Girl Scout year ends on September 30. The troop is welcome to organize activities and spend troop funds until then. When a troop disbands, any unused Girl Scout money left in the account becomes the property of the council.
Steps to disband a troop:
- Download and complete the Troop Disbanding Report found here.
- Close the troop bank account. When closing the bank account, be sure all checks and other debits have cleared the account. All signers may have to close the account in person.
- Obtain the final bank statement from the bank.
- Collect a bank check for any remaining funds. Any remaining money in the bank account becomes the property of the council. Funds will be held for a period of one year, in the event the troop reorganizes, or girls rejoin other troops. At the end of the year, any remaining money is used to provide financial assistance to girls.
- Complete the final troop finance report.
- Submit all the above documents to customer care.
- All paperwork needs to be submitted to the council no later than one month from the time of disbandment of the troop.
Under no circumstances are troop funds distributed directly to a girl or girls who are leaving a troop for any reason. Funds cannot be used to purchase items that individually benefit a girl (examples: gift cards, money for college, a pillow for her bed, payment for just one girl to attend camp, or anything that is not part of the Girl Scout troop experience.) Nor can funds be donated to a specific troop, service unit, or outside organization. For questions about troop fund distribution, contact your membership manager or service unit.