Troop Finance Report

Troop Finance Report

Troop funds should be banked in the name of "Girl Scouts of Ohio's Heartland Council, Inc. Troop (number)" Two (2) nonrelated, not living in the same household, approved volunteers MUST be authorized to sign the account. Council ID # is 31-4379475
Instructions for completing this report:

1. Accurately record all income and expenses on the Finance Report Ledger Page(s). Beginning where the last report ended record all income and expenses as they occur. Record using the ledger page(s) (found at this link:Ledger pages) or a separate spreadsheet.
2. Record all income. Account for all income from product programs, financial assistance payments received, money earning projects, donations, fees (dues), etc. Use separate lines for all income and expenses with accurate descriptions of each. (ex. membership dues in, membership dues out.)
3. Record all expenses. Document each expense in detail whether money is spent with troop cash, troop check, or troop debit card. Volunteers should use checks, or cash or any electronic methods to make purchases. Troop debit cards or troop checks should be used whenever possible..
4. Fill in the Troop Finances Summary below. Use the information from the Finance Report Ledger Page(s) to fill in the Troop Finances Summary below. Document all troop inventory, gift cards, unsold cookies, donations made by the troop or in-kind donations received on the Miscellaneous Summary at the end.
5. Complete forms prior to the deadlines. The deadlines are November 10 and May 10. Troops that are notified of eligibility for once-per-year submission are required to turn in a report only on May 10. Allow enough time for both signers to complete the report and it to make it to the appropriate person to meet the deadline!
6. Turn in the entire Troop Finance Report. Attach copies of the ledger pages and bank statements for the period of the report. For May submissions, the period of the report is November 1st-April 30th if twice-per-year submission; or May 1st (of the previous year)-April 30th if once-per-year submission. For November submissions, the period of the report is May 1st-October 31st (and is only required for twice-per-year submissions). Troops with once-per-year submission status are required to submit a report in May of each year.
Troop Leadership Volunteer's Name*

First NameLast Name
Service Unit*
Troop Number*
Bank Name*
Bank Account #*
Start Date of Report *

MonthDayYear
Date
End Date of Report *

MonthDayYear
Date
As of the above end date, this troop has this amount in the bank*
As of the above end date, this troop has this amount of cash on hand.*
As of the above end date, this troop has this amount of gift/reward cards.*
Type the name of the first signer (the person filling out this form) as it legally appears on the bank account (ie. Juliette Low - not Julie Low)*

First NameLast Name
Email for First Signer
example@example.com
Type the names of the second signer (the person not filling out the report) as it legally appears on the bank account (ie. Suzy Girl-Scout) NOTE: An email is generated to the second signer once the first signer submits the report so it must be done in this order.*

First NameLast Name
Email for Second Signer*
example@example.com
Miscellaneous Summary
In kind donations: include company, location, items, and estimated value. Type N/A if nothing to report.*
Troop Inventory (items purchased or donated this report period) List items below. Type N/A if nothing to report. *
Unsold Cookies. List number of packages and cost per package. This should not be more than 1% of the total number of packages sold by the troop. Type N/A if nothing to report. *

Fall Product Program Income Worksheet: If the amount on the second line matches the amount on the first line, congratulations, you balanced your Fall Product Program funds. If not, please go back and look for unaccounted for deposits or expenditures before turning in the report.

	Total $
Total Collected from Customers
Total Monies actually deposited into bank account.(Add the funds marked with "F" in the product program column to determine this amount and use the bank statement to verify the total)

Cookie Product Program Income Worksheet: All funds must be deposited by 4/15 to get them on the May bank statement. No cash cookie funds should be left after April 15. Use the form below to balance your cookie funds. If Row 4 matches Row 5 congratulations your cookie program funds balance. If not, please go back and look for unaccounted for deposities or expenditures prior to turning in the report.

	Total $
1. Total troop sales from Ebudde sales report
2. SUBTRACT: Total Digital Order Card (D.O.C) from Ebudde sales report.
3. SUBTRACT: Total unsold cookies claimed. (Please note troops can only have 1% of their total sales. This # should be on the MIsc Summary.
4. TOTAL: Cookie funds that are to be deposited in the bank (No cookie cash is left on hand) ALL funds must be deposited.
5. Total monies actually deposited in to the bank account. (Add all the funds marked with a "C" in the product program colum to determine this amount and use the bank statements to verify the total.

Upload Ledger pages here*

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Upload Bank Statements here*

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By signing this form, I agree that: *
To submit signatures,
- The first signer of this report will sign and submit the form.
- A copy of the submission will be automatically sent to the first signer's email address.
- The second signer will also receive the copy to sign (let them know to watch for the email from Jotform). Open and review the submission, and then sign in the Second Signer area and submit the form. The place to edit is at the bottom in small letters.
- These signatures confirm the validity of what is being reported to the best of your knowledge, so please pay attention to detail. Thank you!
First Signer

Clear
Second Signer

Clear
Thank you for submitting your Troop Finance Report!

Your report will be reviewed, and we will reach out if the auditor has any questions.
Should be Empty:

Troop Finance Report

Miscellaneous Summary

Thank you for submitting your Troop Finance Report!